Record Keeping in case of theft

Frozenink · August 16, 2010 5:32AM

If your coins are stolen how do you prove what you had?

I have been taking pictures of my coins but just the coin itself not the slab. Should I also have a front/back pic of the slab?

I tried to just place them on the copier, but the pcgs slab numbers do not come out clear. I thought of a ledger but is that enough?

What do you all do?

If it happened I would like as much info as possible to try and get my coins back.

Gary

lkeigwin · August 16, 2010 5:45AM

All my slabbed coins are in my PCGS "inventory", with detail about purchase price, date, seller, etc. It's great for record keeping.

The raw ones...well, I have photos and receipts. Nothing more.

If something like this doesn't work for you, build a spreadsheet and keep it updated.
Lance.

ricko · August 16, 2010 5:53AM

Records can help, if the coins are recovered. They can also help in notification of area dealers or pawn shops. Cheers, RickO

LindeDad · August 16, 2010 5:57AM

I'm totally obsessed and old fasioned. Have a hand written ledger,and a spread sheet with coin info when and where bougth price and date grade and hyper links to front and rear slab or coin images, most are also registered in the registry. and computer files are backed up off site.
Sample of spread sheet.
1856 O XF40 50¢ Seated Liberty SL2771 Heritage Auction Galleries $124.65 $140.00 1/7/2009 PCGS 6288.40 21800063 21800063s.jpg 21800063sr.jpg $0.00 $0.00 $124.65 <<<These are cost of selling fields that show net profit/loss when item is sold.

habaraca · August 16, 2010 6:21AM

to be the safest check with your insurance carrier and see what their requirements are......
They are the ones you have to get it straight with

I use:

http://www.hwint.com/usa/collectors.html

Bochiman · August 16, 2010 7:17AM

<< <i>to be the safest check with your insurance carrier and see what their requirements are......
They are the ones you have to get it straight with

I use:

http://www.hwint.com/usa/collectors.html >>

Unless you have a rider w/ your insurance company, for coins, or use a special insurance company for the coins, then you may find yourself out of luck if your coins are stolen.
My main insurance (home/auto/life) said for the home insurance that I would only get something around $500 as they aren't insured specifically and I would have to get an expensive add-on to my insurance to even go that path.

There are insurance (Hugh Woods) companies that people have talked about on the boards before, that specialize in coins. I believe an older thread 2-4 years ago, mentioned working with Hugh Woods and that they had a good experience in working with them, but I do agree not to assume but to contact your insurance and ask.

CEOGBOSE · August 16, 2010 8:01AM

I have mine posted in the registry as well.

Weiss · August 16, 2010 8:08AM

A basic excel file with description, date of purchase, serial numbers, price paid, TPG, and any other general info.

The kicker: EMAIL it to your gmail, hotmail, yahoo account. You'll be able to retrieve it from anywhere in the world--especially if the crooks steal your PC or you have a fire.

Record Keeping in case of theft

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