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What software do you recommend for coin inventory files?----- UPDATE!!!!!

GRANDAMGRANDAM Posts: 8,337 ✭✭✭✭✭
edited January 29, 2024 8:13PM in U.S. Coin Forum

I need a new system to log inventory. What do you recommend?


GrandAm :)


  • OAKSTAROAKSTAR Posts: 5,454 ✭✭✭✭✭

    Disclaimer: I'm not a dealer, trader, grader, investor or professional numismatist. I'm just a hobbyist. (To protect me but mostly you! 🤣 )

  • GRANDAMGRANDAM Posts: 8,337 ✭✭✭✭✭
    edited January 26, 2024 4:10PM

    Is there a program for entering certified coins as well as raw coins and bullion?

    I don't think this will work,,,, it says "System Requirements: Windows 7, 10 or 11"

    I use a MAC and Safari

    GrandAm :)
  • GRANDAMGRANDAM Posts: 8,337 ✭✭✭✭✭

    I have used excel for years but looking for something different

    GrandAm :)
  • GoldbullyGoldbully Posts: 16,795 ✭✭✭✭✭

    @GRANDAM said:
    Is there a program for entering certified coins as well as raw coins and bullion?

    I don't think this will work,,,, it says "System Requirements: Windows 7, 10 or 11"

    I use a MAC and Safari

    macOS Version

  • The_Dinosaur_ManThe_Dinosaur_Man Posts: 820 ✭✭✭✭✭

    Excel is simple enough. I apply the format to private web pages so I can view the collection on the go.

    With a bit of extra code I can make it into a live and interactive checklist.

    Custom album maker and numismatic photographer, see my portfolio here: (http://www.donahuenumismatics.com/).

  • TomBTomB Posts: 20,608 ✭✭✭✭✭

    I know you've used Excel before, but are looking for something different, though I don't know why. However, my recommendation would be Excel every time.

    Thomas Bush Numismatics & Numismatic Photography

    In honor of the memory of Cpl. Michael E. Thompson

  • yosclimberyosclimber Posts: 4,543 ✭✭✭✭✭

    @GRANDAM said:
    I have used excel for years but looking for something different

    What would you like to have in the coin inventory software that Excel does not have?

  • GRANDAMGRANDAM Posts: 8,337 ✭✭✭✭✭

    The truth is I lost all my excel files and will have to recreate them so I thought I would see if there was something better. I was happy with excel just frustrated with my stupidly in losing all of them.

    Thanks for the input.

    GrandAm :)
  • pruebaspruebas Posts: 4,276 ✭✭✭✭✭

    Numbers (spreadsheet app) on my Mac and iPhone. I keep the file on iCloud so I can access the data anywhere and it’s automatically backed up.

  • GoldFinger1969GoldFinger1969 Posts: 1,161 ✭✭✭✭

    Do the coin software programs like this one above have the ability to get updates on coin market values ? Or is the data inaccurate and/or stale ?

  • lkeneficlkenefic Posts: 7,617 ✭✭✭✭✭

    I'm in the Excel camp...

    Collecting: Dansco 7070; Middle Date Large Cents (VF-AU); Box of 20;

    Successful BST transactions with: SilverEagles92; Ahrensdad; Smitty; GregHansen; Lablade; Mercury10c; copperflopper; whatsup; KISHU1; scrapman1077, crispy, canadanz, smallchange, robkool, Mission16, ranshdow, ibzman350, Fallguy, Collectorcoins, SurfinxHI, jwitten, Walkerguy21D, dsessom.
  • Manifest_DestinyManifest_Destiny Posts: 3,007 ✭✭✭✭✭

    I use the registry. But, I only collect seated liberty quarters so it's not very complicated.

  • LibreOffice (Calc – spreadsheet) it's like Excel but Free and you do not have to pay anyone anything.......

  • silviosisilviosi Posts: 444 ✭✭✭

    Any software will be same with the speadsheets as Excel, and then in any Office you can build your own design Database. All the database software has behind speadsheet which is base on Fortran mathematical programing language


  • 124Spider124Spider Posts: 789 ✭✭✭✭✭

    @GRANDAM said:
    I need a new system to log inventory. What do you recommend?


    Make an Excel spreadsheet.

  • bsshog40bsshog40 Posts: 3,733 ✭✭✭✭✭

    I like Excel. You don't have to wait on software updates and you can modify to your own needs.

  • GRANDAMGRANDAM Posts: 8,337 ✭✭✭✭✭

    My old Excel program got corrupted as it was 15 yrs old. I purchased a new version and will continue to use it.

    Thanks for all the input.

    GrandAm :)
  • jesbrokenjesbroken Posts: 9,024 ✭✭✭✭✭

    I have used excel since the very early issues and did not like the office 365 version so I still use my 2003 excel.
    Can't imagine using any thing else. I have found many people using excel do not use it as intended. Without code and/or training, it can be a very basic spreadsheet.
    A warning, I also have lost my excel inventory sheets through a windows issue, so I now keep my excel files in both windows and a flash drive as I started doing with all my impt files many years ago.
    Good luck.

    When a man who is honestly mistaken hears the truth, he will either quit being mistaken or cease to be honest....Abraham Lincoln

    Patriotism is supporting your country all the time, and your government when it deserves it.....Mark Twain
  • erscoloerscolo Posts: 421 ✭✭✭✭✭

    I use Exact Change. It works well enough, though I wish I understood the report writer much better.

  • Herb_THerb_T Posts: 1,597 ✭✭✭✭✭

    I use Excel, the data is in the cloud and I can access it either from my Windows puter or my IOS iPad.

  • 1946Hamm1946Hamm Posts: 754 ✭✭✭✭✭

    I use CoinElite and have for many years. It does everything I want. I have like 7000 entries in the program.

    Have a good day, Gary
  • baddogssbaddogss Posts: 1,250 ✭✭✭✭
    edited January 28, 2024 6:51AM

    Currently I use PCGS for my PCGS certified stuff and a spreadsheet/workbook (Excel) for everything else.
    I make a new sheet/tab for each collection, denomination, type, set, or whatever.
    For example I have a sheet/tab for bank wrapped cent rolls, proof sets, mint sets.
    The spreadsheet/data is in the cloud, so I can access from anywhere, any device.

    Prior to this I purchased and used a software package. The software was ProCoin.
    Long story short the database got corrupted, no backup. They tried to help me recover, but I gave up.
    So, I started from scratch.

    The third party approach is nice if you use the additional functions/features.
    The layout of data entry screens, data validation, pictures, regular software updates, support ... etc.

    Thank you PCGS for the Forums! ANA # 3150931 - Successful BST with: Bah1513, ckeusa, coin22lover, coinsarefun, DCW, guitarwes, SLQ, Sunshine Rare Coin, tmot99, Tdec1000, dmarks, Flatwoods, Wondercoin, Yorkshireman
    Sugar magnolia blossoms blooming, heads all empty and I don't care ...
  • ldhairldhair Posts: 7,097 ✭✭✭✭✭

    It's a great feeling when a backup saves the day. I use a book drive.


  • Numbers for Mac works well for me! Also works on my iPad and iPhone seamlessly.

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